Administrative Assistant

Administrative

Florida, USA (Onsite)Full time

Description

Administrative assistant responsible for routine support to AlwaysMart operations and support teams, handling tasks such as document organization, invoice support, calendar control, communication with licensees, property managers and vendors, and report preparation.

Key responsibilities

Document management: file, organize, receive and send documents, emails and invoices.
Financial routines: support accounts payable and receivable, receipt reconciliation and internal control spreadsheets.
Partner support: answer licensees, property managers and vendors with clear administrative information.
Operations support: follow up on store opening paperwork, permits and insurance certificates.

Tools and technology

Day to day work involves office suites such as Microsoft Office (Excel, Word) or Google Workspace, project tools like Monday.com, and video conference platforms (Teams, Zoom).

Requirements

Education: high school diploma (college or technical studies in progress is a plus).
Skills: strong written and oral communication, comfort with numbers and office tools.
Competencies: organization, patience, teamwork and time management.
Plus: bilingual English and Portuguese.

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